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End of Year Expenses and Benefits forms 2012-13

From April 2013, HMRC started to provide employers and agents with an additional method for reporting end of year expenses and benefits. It’s a web-based suite of forms and is suitable for employers who need to submit expenses and benefits information for up to 250 employees.

Two of the new forms have been available for employers since 6 April 2013, with equivalent forms for agents to use on behalf of their clients. From June 2013 the remainder of the full suite of forms will allow employers and their agents to use this online service to send forms P11D, P9D and P11D(b).

Employers and agents can download the new forms to their own computer, complete in stages and make changes prior to submission – but the forms must be saved after each stage. This new suite of forms offers
an additional method of reporting expenses and benefits.

Employers who previously used HMRC’s Basic PAYE Tools to create forms P11D, P9D and P11D(b) will need to consider alternative methods for completing these end of year forms as the tools do not provide this facility from 2012-13 onwards.

The deadline for filing is 6 July.

From June 2013, employers can use the full suite to:

  • submit P11D and P9D – used to report expenses and benefits paid to employees
  • submit P11D(b) – used to report to HMRC the amount of Class 1A National Insurance contributions due on these expenses and benefits
  • create amended forms P11D, P9D and P11D(b)
  • create forms P11D and P11D(b) for those expenses and benefits that have been part payrolled

For amendments to P11D, P9D and P11D(b) and for expenses and benefits that are part payrolled, the forms for 2012-13 will have to be printed and posted to HMRC. However, HMRC aims to enable electronic submission of these forms from 2013-14.

As ever, if you need to know more, please contact your usual McLintocks partner.